PALM Meeting Builder — From Discussion Theater to Decision Engine

Eliminating the “Alignment Loop” Tax

Manufactured urgency thrives in organizations where scheduling a 12-person meeting is the default reflex for every ambiguous question.

The PALM Meeting Builder operationalizes Breaking Free from Manufactured Urgency by enforcing a strict four-gate protocol before a meeting can exist:

1. Purpose (Decision vs. Information): If the session is only for status sharing, PALM redirects it to an asynchronous written update.
2. Agenda with Named Owners: Every agenda block must specify the concrete question to be resolved and who owns the call.
3. Limit & Burn-Rate Visibility: Calculates the real-time organizational cost of the room based on attendee count and duration—making coordination overhead visible.
4. Measurable Outcome Contract: Exports a structured, time-boxed agenda and decision log so meetings end in committed action rather than scheduling another meeting.